People are fundamental to every aspect of an archival project. They commission projects, provide resources, support (or challenge) projects, and produce results. People deliver projects as managers and team members, and others influence projects as sponsors and archival project stakeholders. How people behave and feel about the project influences its success.
Project managers are expected to be both good managers and leaders. Leadership is one of the most critical competencies a project manager must have. Leadership in archival projects is demonstrated through setting the vision for the project and supporting strategy, and creating a shared vision with the team. Archival leaders create an environment that encourages the best in team members, allowing them to develop and learn.
Project managers for archival projects have a wide variety of responsibilities. They oversee activities, serve as liaisons between departments, and facilitate meetings. They hire staff, attend professional development activities, and review instructional materials. This post covers characteristics of effective archival project managers.
Most archives repositories find it a challenge to keep a balance between meeting the needs of their users, their administration, and their collections. The hands-on tasks involved in the daily management of ever-growing collections of digital information leave little time for conceptual planning of the digital preservation program.
Appraisal and selection for digital artifacts are similar in the broadest sense to the appraisal and selection of physical archival collections. The framework that each institution uses to guide its selection process is influenced by the scope and subjects of the collecting agencies.
The sustainability of digital materials depends on standard file formats that will last for the long term. As technology changes rapidly, archivists and other information professionals need to use a narrow set of sustainable file formats to retain information between systems and programs. As new formats develop, sustainability must become part of the design process from the beginning to make the efforts of digital preservation successful.
The results are in! Guest blogger Margot Note’s archives blog posts have strong readership, but we noticed enthusiasm for three in particular, demonstrating readers’ interest in digital archives, and what digitization means for preservation and description. They’re worthy of a reprise, and just in case there’s anyone out there who missed them the first time… please read on!
The Jacob Rader Marcus Center of the American Jewish Archives (AJA) is located on the Cincinnati campus of the Hebrew Union College-Jewish Institute of Religion. It was established in 1947 by renowned historian Dr. Jacob Rader Marcus to collect, preserve, and make available for research, materials on the history of Jews and Jewish communities in the Western Hemisphere.
As our understanding of digital preservation, curation, and stewardship matures, archivists and other information professionals have begun to question some of our assumptions about preservation. To address current needs, the practices we have developed and taken for granted for decades are transforming in the digital environment.
Off-site and remote storage facilities are not new. They were developed in the 1930s and continue to be important for preservation and long-term retention of materials. They provide a long-term solution for paper and microfilm records, sound and video recordings, and now data.
The Information Age spawns questions for the future. How will we ensure long-term access to information, growing exponentially every day? How will we migrate data as technology moves from one medium to the next? Who determines what’s saved, and what criteria will be used to make those decisions? Most importantly, what is the cost of preservation? Who will pay for it?
The challenge that many archival repositories face is assimilating digital preservation activities into everyday workflows. In my past positions, preservation of digital assets was an afterthought—if thought about at all. As a consultant, I’ve found that planning for long-term digital preservation is still unclear in most digital initiatives. Awareness about digital preservation is growing, though work and education are still needed.