In-house and Outsourced Archives Digitization

3 minute read
Posted by Margot Note on 6/18/2018

Digitization can be performed either in-house or outsourced. In-house implies that a department of the institution captures the images—supplying hardware and software, trained personnel, and overhead. Outsourcing requires entering into a contract with a vendor who will receive the images, convert them, and return the originals with the required digital files. Both in-house and outsourced alternatives should be considered when embarking on a digitization project.

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Topics: Digital Archives, Archives, Collections Management

Navigating the Museum | Archive Relationship

4 minute read
Posted by Rachael Cristine Woody on 6/13/2018

At any given time, museum visitors only see 10% of a museum collection. When I was working at the Smithsonian, I believe the statistic was even lower—a whopping 1% of collection materials were on display! Now consider the possibility of a related but differently categorized collection – that of the museum’s archives. Archival materials rarely make it onto the museum’s exhibition floor and yet they are critically important to correctly interpreting the museum’s objects.

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Topics: Museums, Archives, Collections Management

Best Practices for Planning a Digitization Project

2 minute read
Posted by Margot Note on 6/11/2018

As archivists, we take our responsibilities seriously as stewards of the collections entrusted to our care, ensuring that our assets remain safe and accessible to users. The demand for increased online access to collections, coupled with limited fiscal and staff resources, makes balancing the two a challenge.

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Topics: Digital Archives, Archives, Collections Management

Staffing and Collaboration for Digital Archival Projects

3 minute read
Posted by Margot Note on 6/4/2018

Staffing needs for digital projects depend on the project’s size and complexity. Training existing staff members to work on digitization projects is a critical component of change management within the institution because digital projects require new skills. The digital age is moving memory institutions into new paradigms of delivering both services and content, and this alteration brings with it a need for training in managing information in a hybrid environment.

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Topics: Digital Archives, Archives, Collections Management

Digital Archives & The American College of Surgeons

1 minute read
Posted by Lucidea on 5/21/2018

The American College of Surgeons (ACS) is a scientific and educational association of surgeons that was founded in 1913 to improve the quality of care for the surgical patient by setting high standards for surgical education and practice. The College Archives, located in the headquarters building in Chicago, collects and preserves inactive College records of enduring value and makes them available for research to its members and to the general public.

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Topics: Archives Collections Management Software, Digital Archives, Archives

The Intersection of Libraries, Archives & Museums

3 minute read
Posted by Rachael Cristine Woody on 5/16/2018

There’s no one model for libraries, archives and museums to coexist and interact. Each entity can be a stand-alone repository, a mixture of two entities, or contain all three entities. Library, Archive, and Museum (LAM) professionals are trained in organizing and categorizing items in their respective collections. Since this is their specialty they’ve applied the same principles to classify LAM entities separately, due to the LAM's slightly different functions and collection materials.

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Topics: Museums, Special Libraries, Digital Archives, Archives, Collections Management

Copyright Fundamentals for Cultural Heritage Institutions

4 minute read
Posted by Margot Note on 4/23/2018

Rights management has significant implications for archival collections. If you have documents or images in your possession, you might believe you own the rights to them. However, even though you may physically have the items, the creator of the documents retains the legal copyright, sometimes for much longer than you would assume.

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Topics: Collections Management Software, Digital Archives, Archives

Why Digital Archives Expand Access and Awareness

4 minute read
Posted by Margot Note on 4/16/2018

I was once the director of an archival collection related to historical buildings around the world. From Babylon to Bauhaus, the collection held just about every amazing world monument you could think of and documented state-of-the-art historic preservation techniques. Here was my challenge: the archives was institutional with no public access, and I was a “lone arranger” in charge of all aspects of archival management at the organization. How could I share these treasures?

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Topics: Digital Archives, Archives

Is Artificial Intelligence All That and a Bag of Chips?

2 minute read
Posted by Ron Aspe, CEO on 11/9/2017

There will, no doubt, be certain jobs and industries that will be dramatically impacted by artificial intelligence (AI). However, that can be said about virtually any technological innovation introduced in the past 30 years. A more interesting question might be, “How does the hype surrounding AI affect my career today?”

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Topics: Library Management, Knowledge Management, Knowledge Management Systems, Integrated Library Systems, Museum Collections Management Software, Artificial Intelligence, Archives

Archives Collections Management Applications—the Buy Versus Build Conundrum

2 minute read
Posted by Lucidea on 2/1/2017

In discussions with our archives clients, we often hear this: “I’m using a system that an old colleague built for me and it doesn’t work well. There’s no documentation, and the guy who built it is no longer with our organization.” Why is this a problem? Let us count the ways.

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Topics: Archives Collections Management Software, Archives

The Arizona State Archives—Fulfilling their Mission to Increase Public Access

2 minute read
Posted by Lucidea on 1/17/2017

The Arizona State Archives collects and preserves permanent public records, historical manuscripts, photographs and other materials that contribute to the understanding of Arizona history. With six professionals overseeing their many collections of government materials, private manuscript collections, oral histories and photos, documenting everything and making it accessible is a huge challenge. With CuadraSTAR SKCA (STAR Knowledge Center for Archives), their collections are now more visible and available than ever before.

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Topics: CuadraSTAR SKCA, Archives Collections Management Software, Archives

Baylor University Libraries and Archives plus SKCA–Inspiration, Discovery and Impact

1 minute read
Posted by Lucidea on 12/9/2016

Baylor University is a private Christian university and nationally ranked research institution in Texas with more than 16,000 students, and multiple libraries and archives maintained by approximately 30 staff members. They have achieved significant impact using Star Knowledge Center for Archives (SKCA) to manage their collections.

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Topics: CuadraSTAR SKCA, Archives Collections Management Software, Success Story, Archives

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