“Out of Sight” should not mean “Out of Mind.” The worst happens when we least expect it. While it’s great that library items are stored in safe locations, it’s essential that these facilities be included in security, risk management, and disaster response plans.
Off-site and remote storage facilities can serve as havens for items that have long-term preservation needs. One of the triggers for moving materials to off-site and remote storage facilities is an increased need for preservation. Items that are fragile, damaged, or need long-term storage in a stable environment may be candidates for transfer to off-site storage facilities.
Storing records, collections, and objects in off-site and remote storage facilities limits access to original materials. Decisions about storage affect how your staff and clientele work and their ability to access information in a timely manner. The best storage solutions minimize disruption of service and frustration.
Our esteemed guest blogger, Miriam Kahn, has used municipal and county courthouses and record centers to compile legal, real estate and genealogical information for 20 years. She experienced the shift from print to digital, from photocopies to microfilm to digital, and from paper deliverables to digital delivery—and is very familiar with issues surrounding long-term storage of paper, audiovisual, and digital materials. We asked Miriam to bring her years of insight as an information professional and free-lance researcher to a blog series on the merits and challenges of off-site and remote storage.
Information professionals have a reputation for knowing a little about everything. As embedded special librarians and archivists, it’s essential that we remain relevant. One way to do so is to continuously hone your knowledge through continuing education. Another way to remain “in the know” is to share what you learn—within the organization and your professional specialty.
Through being part of a digitization or processing project, embedded special librarians add value to catalogues and databases. Their “In-The-Know” positions mean they can act as liaisons between the project designers and managers and the processors, catalogers, and input specialists. Specialized vocabulary and carefully crafted thesauri add precision to catalogs, metadata, tags, and, best of all, search results.
Embedded librarians can be dedicated staff members, or available upon request on an ‘as needed’ basis. Which strategy works best for your organization, project, and budget?
Embedded information professionals share their expertise across the enterprise—which benefits from increased awareness of internal resources and projects. Embedded special librarians add value by bridging information silos while disseminating information throughout the organization.
Embedded special librarians are contributing members of their departments or groups. They are in the thick of things, participating fully in the development of projects, integration of new services, or dissemination of materials and information throughout the organization and its clientele.